{"id":342,"date":"2024-02-22T12:46:59","date_gmt":"2024-02-22T12:46:59","guid":{"rendered":"https:\/\/valisinternational.com\/knowledge\/?p=342"},"modified":"2024-07-04T07:32:49","modified_gmt":"2024-07-04T07:32:49","slug":"a-z-guide-for-company-registration-in-usa-for-non-residents","status":"publish","type":"post","link":"https:\/\/valisinternational.com\/knowledge\/registration\/a-z-guide-for-company-registration-in-usa-for-non-residents\/","title":{"rendered":"A-Z Guide For Company Registration In USA For Non-Residents"},"content":{"rendered":"\t\t
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Congratulations! You\u2019ve begun the process of starting a company in the USA. At this point, it\u2019s likely that you have created a name and business plan. You\u2019ve probably even chosen a business structure. So now, it\u2019s time to register your company.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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1. Legal and Tax Considerations\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Business and tax go hand-in-hand. To ensure a smooth start to registering your business, you\u2019ll need to have a good understanding of the US federal and state tax requirements.<\/span><\/p>

Here are some of the most important legal and tax considerations for a foreign resident alien to do business in the USA:<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Legal Considerations<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Visa and Immigration Status\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Non-U.S. residents will be able to run their businesses in any way with no visa required. If you plan to visit the U.S. and manage your business whilst in the country, for example, by hiring people, signing contracts, or holding negotiations, you may need a visa (usually a B1) to do so.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Establishing U.S. Presence<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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You will need to establish a physical and legal presence in the U.S. which will involve appointing a registered agent.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Adherence to U.S. Laws\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Familiarize yourself with and adhere to all relevant U.S. laws, including labor laws, anti-discrimination policies, and industry-specific regulations.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Tax Considerations<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Federal Tax Responsibilities\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Depending on your business structure, such as a <\/span>non-US resident LLC<\/span><\/a>, you’ll face different federal tax obligations. These include income tax, self-employment tax, and, if applicable, employment taxes for employees. You can keep up to date with information using state and government resources such as the <\/span>IRS<\/span><\/a>.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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State and Local Tax Laws<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Be mindful of the tax obligations that vary by state and locality. This can encompass state income taxes, sales taxes, property taxes, and other local levies.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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International Tax Agreements\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Investigate any tax treaties between the U.S. and your home country that may affect your tax liabilities.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Reporting Foreign Assets<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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If you maintain financial assets outside the U.S., ensure compliance with the Foreign Account Tax Compliance Act (FATCA) and Report of Foreign Bank and Financial Accounts (FBAR) regulations.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Obtaining an ITIN\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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In the absence of a Social Security Number, an Individual Taxpayer Identification Number (ITIN) may be necessary for tax purposes.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Acquiring an EIN\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Understand the importance of an Employer Identification Number (EIN) for employee hiring, business bank accounts, and other operational necessities.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Avoiding Double Taxation<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Be aware of the potential for double taxation on income earned in the U.S. and explore mitigation strategies like tax treaties or foreign tax credits.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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2. Choose Between LLC & C-Corp\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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When registering a business in the US, two things you will be required to do as part of the process are to confirm the business name and structure. As a non-citizen, you can choose from a Limited Liability Company (LLC) or a Corporation (C-Corp).<\/span><\/p>

Here\u2019s a brief overview of each structure:<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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LLCs\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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An LLC, or Limited Liability Company, is a flexible business structure in the United States that combines elements of both corporations and partnerships. For a non-citizen, an LLC offers limited liability protection, meaning personal assets are generally protected from business debts and lawsuits.\u00a0<\/span><\/p>

Additionally, an LLC provides pass-through taxation, where business income is only taxed once on the owner’s personal tax return, avoiding the double taxation common in corporations. Non-citizens can own and operate LLCs in the U.S., allowing them to invest in and manage a business in the U.S. market without the complexities and formalities of a corporation.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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C-Corp\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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A C-Corporation (C-Corp) is a legal structure for a business in the United States, characterized by its independent legal status from its owners (shareholders). For non-citizens, a C-Corp offers the ability to raise capital more efficiently through the sale of stocks and potentially attract more investors, including venture capitalists.<\/span><\/p>

C-Corps also provide limited liability protection, shielding the personal assets of the shareholders from business debts and legal actions. However, they face double taxation, where the corporation’s profits are taxed at the corporate level, and dividends distributed to shareholders are taxed again on their personal income tax returns.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Did you know? <\/b>Non-citizens in America can only have an LLC or C-Corp. S-Corporation (S-Corp) is another structure but you must be a U.S. citizen or legal resident to own one. <\/span><\/p><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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3. Choose a Name<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Once you have chosen a structure, you need to confirm your business name. The name you choose must not have already been used. Most states have their own database of business names that you can check it against. You would head to the state\u2019s official website, for example, the <\/span>State of Delaware<\/span><\/a>.<\/span><\/p>

You can also verify if a name is available to use with the US Patent and Trademark Office.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tNEED TO REGISTER YOUR BUSINESS IN DELAWARE?\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\tWe offer expert registration services in Delaware.\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\n\t\t\t\t\t\t\ud83d\udc49 START YOUR REGISTRATION TODAY\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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4. Select a State<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Once you have confirmed the name and structure of your business, you will need to think about which state you wish to register it in. For non-citizens, Delaware is always a preferred choice, especially as you aren\u2019t required to have a physical presence in the state.\u00a0\u00a0<\/span><\/p>

If you need further guidance on which state to register your business in, we will also cover that in this article.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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5. Appoint a Registered Agent<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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It is at this point, you should also choose a registered agent. You must have a registered agent to own a business in America and be legally compliant.\u00a0<\/span><\/p>

A registered agent is able to receive legal and business correspondence on your behalf, as well as provide you with a business address that is visible to the public. Many registered agents, such as Valis International, offer services such as EIN retrieval and corporate banking services, which can be useful for those not residing in the US.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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6. How to Register a Business Entity\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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You will then need to file either an Article of Incorporation (C-Corp) or Article of Organization (LLC). Typically, registration is done with the Secretary of State\u2019s office, a Business Bureau, or a Business Agency.\u00a0<\/span><\/p>

The information required for these filings will very from state to state but generally, they include the business name and address, nature of the business and details of the registered agent. You will also be expected to provide details of any members, managers, owners, and directors.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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7. Getting an Employment Identification Number\n\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Once you have registered your business entity, you can then apply for an EIN. This is essential when registering a business as a foreign national in the USA. An EIN is used for tax reporting and payroll. The number is also useful for various other business related admin.<\/span><\/p>

If a non-citizen operating a business in the United States does not obtain an Employer Identification Number (EIN), several consequences and limitations can arise:<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Tax Issues<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Without an EIN, the business may face difficulties in fulfilling its tax obligations. The EIN is necessary for filing various business tax returns and forms with the IRS.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Banking Challenges<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Most U.S. banks require an EIN to open a business bank account. Without it, non-citizens will likely struggle to separate their personal and business finances, which is crucial for financial management and legal protection.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Hiring Employees\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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An EIN is required to hire employees in the U.S. Without it, a business legally cannot pay employees or withhold payroll taxes.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Business Credit\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Building business credit might be hindered without an EIN, as this number is often used to track business credit transactions.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Legitimacy and Credibility\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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An EIN can enhance the legitimacy and credibility of a business in the eyes of suppliers, lenders, and potential business partners.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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State Licensing and Permits\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Some state licenses and permits may require an EIN for the application process.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Legal Compliance\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Continuously operating without an EIN when one is required can lead to legal and financial complications, including penalties and fines from the IRS.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Apply for an EIN \n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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The easiest way to obtain an EIN is via the IRS online. You are also able to apply via mail or fax but this has a longer timeframe. Online submissions receive an EIN instantly whereas mail and fax can take around 6 weeks.<\/span><\/p>

An easier way to obtain an EIN, is to use a registered agent such as Valis International, who will apply for your EIN on your behalf which frees up your time to manage your business. If you are short on time, it is worth choosing a registered agent that will offer this service.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\tNEED A HASSLE-FREE WAY TO OBTAIN AN EIN?\t\t\t\t\t<\/h3>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\tWe offer expert EIN retrieval services.\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t
\n\t\t\t\t\t\n\t\t\t\t\t\t\ud83d\udc49 SPEAK TO AN EXPERT \t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t
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8. Business Banking\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Once you have obtained an EIN, you can apply for a US bank account which you can apply for remotely, although you are highly likely to need an ITIN to do so (see next step).\u00a0<\/span><\/p>

Once you have your business bank account, you will then need to set up a merchant account. If you don\u2019t do this, you will be unable to accept debit or credit card payments from customers. American consumers are frequent card users so you\u2019re unlikely to want to forgo this step.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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9. Get an ITIN from the IRS (optional)\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Although optional, it is highly recommended to get an <\/span>ITIN<\/span><\/a> from the IRS. This is used by foreigners to file tax returns but can also be used for business banking purposes. Having an ITIN will make banking easier and will also help you get credit as it is used for credit reporting.\u00a0<\/span><\/p>

To <\/span>apply for an ITIN<\/span><\/a>, there are several options but if you wish to apply remotely, you will need to submit a W-7 form alongside proof of identity, a tax return, and foreign status documents. This process normally takes around 7 weeks.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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10. Licenses and Permits\n\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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Licenses and permits are an important part of business operations in the USA. This is especially true when it comes to how to register a foreign business in the USA. You can only apply for these once you have registered your business entity. You are also likely to need an EIN.<\/span><\/p>

Of course, the permits or licenses you will need are going to vary. Factors that can alter the permits you need include tour industry, business location, and nature of your activities.<\/span><\/p>

The most frequent permits and licenses include:\u00a0<\/span><\/p>